A successful corporate event should have a delicate balance between being interactive and informative. It must be productive and engaging. While finding that balance is not easy.
You have to take training before arranging an employee event.
Arranging a corporate event can be a hectic venture; you have to consider many elements before arranging theme, format, decoration, budget, venue, guest, and many more.
Here we are going to give you essential tips to organize an event for your office.
Five practical tips on planning a successful employee event in 2021
Understand the purpose of your corporate event.
When you decide to host an event, the first step will be to understand the purpose of your corporate event. It is essential to know the goal and objective of the event. This mental clarity will help you to organize each segment accurately. Discuss with other members of your organization before hosting an event. Once you identify the objective, you can set a plan that resonates with your intended audience. Then, organize that event to share the interactive brand experience. The event should be meaningful and engaging.
Set a realistic budget
The amount of available budget can impact each aspect of corporate event planning, from the choice of venue to level of catering, decoration, entertainment: staffing, and technology.
It would help if you had a clear idea of how much money you have to spend on the occasion. You have to do homework and calculation before hosting an event. You should know early on how much you want to spend, and then plan on spending at least 10% more. You must have some extra budget for added and unexpected expenses. Once you have a clear budget, allocate them segment-wise.
Check if your budget is supplemented with income from exhibitors, sponsorship, and another form of external revenue.
Taking a view from past budgets is useful in offering a clearer picture of how much certain suppliers will charge. Use these to confirm you are not giving extra charge when reaching out to the supplier for initial quotes
However, every corporate event budget need built-in flexibility. Sudden expenses is common and supplier costs are often written as an estimated value rather than a fixed amount. So, overall budget must be managed accordingly
Select an appropriate destination
Once you decide the event’s theme you’d like to organize, it’s time to find a venue that allows you to execute your planning. So, go ahead, and book a location, of course in budget. Location is key to attendance. Book a venue that is a convenient area with an overwhelming atmosphere. The location should be easy to commute for everyone.
If you have a tight budget, you can reduce your cost by holding the event at off-season when the venue is more likely to be available; in this way, you can save a good amount
Appoint a host to represent your company
No matter the purpose of your corporate event, It is essential to appoint someone to represent your company; the host ensures the event runs smoothly on the day. It is always appreciated for anyone that you invite. To know that there is someone there to turn to if there is something they need or if they have any questions. The host could be you or someone with overwhelming communication, you could organize with the venue/ event agency to pick a dedicated person to take care of your party, t will allow you to enjoy the event as much as your employee.
Choose theme and format
Once you have set your budget, it’s time to choose a theme and format for the specific event and determine the relevant theme appropriate for the presentation.
Always offer opportunities to employees to do something engaging, memorable, and entertaining. It will be unique. Bring a motivational speaker, Entrepreneur, to motivate and encourage your employee.
Because the audience wants to know something worthy, arrange something for professional growth. That grabs the attention of your audience.
The decoration is essential, therefore arrange for party furniture hire. High-quality furniture makes your event room more corporate and elegant. So, calculate a budget for party furniture.